About Collaborative All-Hands meetings: You can learn more about this approach to all hands meetings here.

Check where we keep our AllHands meetings here: ‣.

What’s the process

Here’s a quick CloudApp and Storytell Report on Running a Collaborative All Hands.

1. We keep all of our All-Hands meeting notes here.

1. The All Hands doc has a master template that we stamp out everytime we have an All-Hands. You can find the master template here.

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2. The Facilitator stamps out this template, edits the date, and shares it with the crew before the All-Hands meeting reminding them and encouraging everyone to populate a card for the things they want too share during the All Hands. The incoming All-hands board should be under the Our Current All-Hands section while the previous All-Hands board should be under the Our Past All-Hands.

   1. The Facilitator also stamps out a template for the next All-Hands which will be placed temporarily under the Our Future All-hands section.

1. At the beginning of the All hands meeting, Facilitator asks everyone if they have anything to add for each category

• Facilitator
  • The facilitator runs the all-hands meeting; this means the facilitator gets others to present as opposed to presenting everything themselves
  • Share / project the vibe that we’re all sitting around a coffee table, chatting about our company
  • Pro-tips:
    • fill out all links ahead of time so you’re not searching for anything during the meeting
  • The facilitator also:
    • Performs and encourages the use of paraphrasing and other Clean Communication listening tools during the All Hands
    • At the end of the all hands:
      • Moves this All Hands table from “Current” to “Past” and then duplicates the “Future All Hands” template and moves it to “Current” & dates it for the next all hands meeting.
• Scribe
  • The scribe shares their screen, takes real-time notes, and encourages the Crew to also take realtime notes
  • The scriber also sets the Zoom timer in order to follow the time limit in each column.

What do the columns mean?

Wins & Good News also live in the #kudos-and-humblebrags channel in Slack. | 5 mins | | Learnings | Any learnings that the crew had in the past weeks. | 5 mins | | Living Our Values | Where we share examples and stories of how we lived our Values for the past weeks. | 5 mins | | Department Update | Any updates from the CX, Operations, or Engineering team. | 15 mins | | Quick Items | Other quick agenda items. | 10 mins | | Q&A | Question and answer. | 10 mins | | Retro | The whole crew conducts a Liked, Learned, Longed for. | 5 mins |